If you have not initiated Rollover but you have already started uploading new data for the school year, you will see a mix of classes from last year and this year. To remove last year’s classes from your Amplify roster, you need to deactivate last year’s classes in the Admin Portal.
What do I do if I have a mix of active classes from last year and this year?
You can deactivate last year’s classes in the Admin Portal or through Batch Upload. If you have over 20 classes to edit, then you should use Batch Upload to deactivate the classes. You need System or Enrollment access to deactivate classes.
To deactivate classes in the Admin Portal
Navigate to your Class List page.
If you have multiple schools, select a specific school from the Schools drop-down menu.
Select the classes you want to deactivate in your Class List. When you select one or more classes, the Actions list displays in the breadcrumbs menu.
Select Edit classes.
The Bulk edit classes panel displays.
From this panel, you can deactivate the classes from the Status menu by clicking Deactivated. Deactivated classes are only visible and editable by System and Enrollment access staff.
Click Save Updates to deactivate the classes.
To deactivate classes with Batch Upload
Navigate to Batch Upload.
If you have a CSV file that you’ve previously edited, you can use that. If not, you can download your Class data from the Classes List.
Modify the CSV form by adding “REMOVE-CLASS” in the action column (column A).
Go to Batch Upload and upload the file.
Each users.csv requires one row of educator or student information to remove a class. You do not need to include all students and educators rostered in the class to remove the class.
When classes are deleted, it automatically unenrolls all staff and students from these classes.
What do I do if graduated students from last year are still active?
You can deactivate graduated students in the Admin Portal or through Batch Upload. If you have over 50 students to deactivate, then you should use Batch Upload to deactivate the students. You need System or Enrollment access to deactivate students.
To deactivate students in the Admin Portal
Navigate to your Student List page.
Select the students you want to deactivate in your Student list.
When you select one or more students, the Actions list displays in the breadcrumbs menu.
Click Edit students.
The Bulk edit students panel displays.
From this panel, you can deactivate the graduated students from the Status menu by clicking Deactivated.
Click Save Updates to deactivate the graduated students.
To deactivate graduated students with Batch Upload
Navigate to Batch Upload.
If you have a CSV that you’ve previously edited, you can use that. If not, you can download your data from the Batch Upload page. Click here to learn how to download your data.
Modify the CSV form by adding REMOVE-USER in the action* column (column A).
Go to Batch Upload and upload the file.
Each users.csv requires the educator or student information.
What do I do if I need to reactivate a class or a graduated student?
There are two methods to reactivate deactivated classes:
Navigate to the Classes List for the School the class is in. Filter by “Deactivated” classes. Open the Class Profile, and change the status to Active.
Navigate to the Classes List for the School the class is in. Filter by “Deactivated” classes. Select Actions and Bulk Edit, then change the status of all selected classes to Active.
There are two methods to reactivate deactivated students:
Upload the student’s information through Batch Upload as an “add-update” action. Ensure that the student’s email, first name, last name, user ID, school name, and school ID are consistent. You can also update the student’s grade if desired.
Navigate to the Students List, and filter by “Deactivated” students. Open the Student Profile for a student, change their status to Active, then choose their organization.
When classes are deleted, it automatically unenrolls all staff and students from these classes.
Deleted student-in-class or staff-in-class enrollments are not retrievable. You can add students and staff back to their classes via Batch Upload or from the Class List page in the Admin Portal.