Batch Upload is a self-service feature available to administrators with System and Enrollment access to bulk upload enrollment and rostering data. Districts using third-party enrollment will continue to use their chosen third-party enrollment method. Click here to learn about Batch Upload for third-party enrollment sources.
The help materials linked in this article assume that your district has already worked with Amplify to determine that Batch Upload is the best option to meet your enrollment needs. If you have not made this determination, refer to this website to review your Amplify enrollment options. Click here to learn more about Admin Portal and its resources for your school. Click here for the Batch Upload FAQ.
If you have access to the Upload page but the file Upload box is inactive, the feature has not been activated. Please verify that a unique school ID has been applied to all organizations and contact Amplify Support to activate the Batch Upload feature.
You can download the users.csv template file to add or update staff, students, and classes, and download the optional demographics.csv template file to submit demographics data. View the data dictionaries to learn more about the columns, data requirements, and accepted values for each field in the CSV files. You can find the template files and data dictionaries in the following table.
You can also download your data. Learn more about Batch Upload: Download your data here.
Click Admin Portal to open the Admin Portal; then click Upload to open the Batch Upload page.
Click the links to download sample users.csv and demographics.csv templates.
users.csv enrolls your staff and students, and rosters them in classes.
demographics.csv (optional) provides demographic information for each enrolled student.
Review the instructions on the left side of the Batch Upload page. Refer to the data dictionaries that describe each column and the allowed values.
Enter staff and student data downloaded from your Student Information System into the corresponding columns in the templates. Save your CSV file in an easily accessible location for uploading and in case you need to update your rosters during the school year.
For returning educators: Optionally navigate to the Students List page or the Staff List page and click on the check boxes on the left side. In the drop-down menu, select Download students or Download staff. This file can be used as a starting point for your new upload.
On the Batch Upload page, click Select file and upload your files, or drag and drop your CSVs into the Upload box.
One users.csv is accepted at a time.
A demographics.csv file must be uploaded in conjunction with the corresponding users.csv file.
For more information about resolving errors in your upload, see How to resolve Batch Upload errors.
After your file is uploaded successfully, click Process file.
After processing is complete, the system generates a report, and if necessary, a follow-up error report, that shows a count of records created, updated, no changes, and errors for every school, staff, student, class, and enrollment.
Your roster data will display in the Admin Portal as soon as it is processed. If any changes are made directly in the Admin Portal after the initial file upload (e.g., if you edited a Staff member’s name), you will need to reconcile these changes with your locally saved file.