How do I replicate mCLASS roles and access levels using the Admin Portal?
mCLASS Enrollment offers three levels of access: Standard, Full, and System. In mCLASS, these levels are not linked to specific staff roles, though you can specify roles such as Teacher or Administrator in mCLASS Enrollment.
The Admin Portal has two roles:
Teacher: Standard access privileges are granted.
Administrator: Standard access privileges are granted, as well as the ability to view mCLASS Reporting and Analysis Suite (RAS) and classroom and student reports throughout the district or school(s) in which the staff member is enrolled.
The ability to roster via the Admin Portal or to grant additional permissions to other staff members, similar to mCLASS System access, is only available to staff who have Admin Portal Enrollment and System permissions enabled.
The mappings in the following table show how to use the Admin Portal settings to provide a similar experience to the three mCLASS access levels. Please note that having System access permissions in the Admin Portal does not provide mCLASS System access; that access level is not available for staff members in districts that enroll via the Admin Portal or third-party systems.
For staff who had mCLASS access: | Amplify District or School Enrollment Role must be: | Additional Admin Portal Permissions settings: |
Standard | Teacher | (none) |
Full | Administrator | (none) |
System | Administrator | Enrollment access System access |
When a staff member’s role is changed in the Admin Portal or a district’s enrollment source (e.g., Clever, ClassLink, etc.), they will see the changes in mCLASS within 24 hours. If a staff member is enrolled with multiple roles, the Administrator role will take precedence over the Teacher role.
Please note that Admin Portal Reporting access only gives access to Amplify curriculum reports, and it can be given to teachers or administrators. Learn more about Admin Portal Reporting access here.
How is a teacher set as the official teacher in the Admin Portal?
If you have System or Enrollment access in the Admin Portal, you can set the primary teacher for each class. The primary teacher is the official teacher for aggregate reporting purposes. A co-teacher can be any staff member other than the primary teacher for that class. While there is no limit to the number of staff that can be added to a class, we recommend setting one staff member as the primary teacher and the remainder as co-teachers.
How do I get RAS access for my non-SIS staff if they're enrolled as teachers in an external source or the Admin Portal?
To access RAS reports, your staff members must have the role of administrator within your organization. To make a staff member an administrator using the Admin Portal, you can set their role as administrator in their Staff Profile page. You can also change staff member roles in your enrollment source, including Batch Upload, by entering administrator as the user role in users.csv. When possible, Amplify recommends changing staff roles in your upstream enrollment source (e.g. Clever, ClassLink). If that is not possible for your district, change staff roles using the Staff Profile in the Admin Portal.
I used to have mCLASS RAS access, but now I don’t. What should I do?
If you can’t view RAS reports and you should have access, talk to your district’s enrollment administrator about changing your role in the Admin Portal.
What do the permission boxes on the Staff List page do? How are they applicable to mCLASS?
All staff members in your district have Standard access to Amplify programs, including mCLASS. If you have System access in the Admin Portal, you will see the Admin Portal permissions that you can grant to other staff members in your district:
System permissions provide Enrollment and Reporting access permissions, as well as the ability to grant these permissions to other staff members:
Enrollment permissions allow staff to add and modify rosters.
Reporting permissions grant access to curriculum administrator reports, but not RAS.
Permissions granted within the Admin Portal do not affect a staff member’s mCLASS experience.
Learn more about permissions here.
How can I see classes in mCLASS?
When you enter or update your enrollment information, including staff, student, and class rosters, the data syncs to mCLASS within 24 hours.
If you don’t see any classes in mCLASS: View Reports, check for them in the Admin Portal:
If you see your classes in the Admin Portal, you will need to wait up to 24 hours for them to sync to mCLASS.
If you don’t see any classes in the Admin Portal, then contact your administrator to add your classes or assign you to them.
You may see classes in Admin Portal that are not present in mCLASS. They may be excluded from mCLASS due to their subject or grade level.
Please note that only classes that pertain to mCLASS (specific grade levels, subjects, and/or schools) will sync to mCLASS. These parameters are specified with an Amplify Technical Onboarding team member during your set-up call at the beginning of the school year.
Amplify recommends limiting class sizes to 80 students or fewer. You can only load up to 150 students in the mCLASS app at a time.
How do I assess students if I'm not in any classes?
If you aren’t in any classes, contact your administrator to give you access to the classes you want to assess. If you are an administrator with Enrollment access permissions, you can add classes to a staff member.
Are mCLASS Groups still available?
You can continue to create and manage informal student groups for assessment, classroom reporting, and small-group instruction or intervention using mCLASS Groups.
If I add staff via the Admin Portal, how do I ensure they aren't overwritten by a data sync?
The Admin Portal can be used to add additional staff, such as reading specialists, literacy coaches, volunteers, or substitute teachers. Data does not sync from the Admin Portal back to your enrollment method. If any changes are added via CSV upload or directly typed and saved in the Admin Portal (e.g., editing a staff member’s name), after the initial file upload you will need to reconcile those changes with your enrollment source.
While it is possible to set the user role in external data sources (e.g., Clever, ClassLink, etc.), changing an educator from a Teacher to an Administrator may grant additional privileges within those systems and should be done with care. Additionally, updating an educator from Teacher to Administrator in the Admin Portal will not be overwritten by subsequent external source syncs.
How do I customize Class Names in mCLASS?
Every class has a Class Name and an optional Display Name. The default name of the class is the Class Name, if there is no Display Name specified.
Adding a Display Name will replace the class’s name in mCLASS applications. The Class Name shown in mCLASS applications will be included in mCLASS aggregate and classroom reports.
Any teacher in the class can edit the Display Name in the Admin Portal. Administrators can bulk edit Display Names either in the Admin Portal or through a Batch Upload. Adding or editing a Display Name will not impact the Class Name. Once entered, the Display Name can be edited, but not deleted.
When can I expect to see my enrollment changes in mCLASS? What data should I expect to see?
When you use the Admin Portal or third-party enrollment sources (e.g., Clever, ClassLink, etc.) to enter or update your enrollment information, including staff, student, and class rosters, your rosters sync instantly to Amplify curriculum programs and within 24 hours to mCLASS.
To make your mCLASS experience smooth, the view of your staff, students, and classes is limited to those of the licenses you purchased. This is determined during your set-up call with Amplify.
Why don’t I see mCLASS added to my classes in My Account and Admin Portal?
mCLASS is not directly assigned to classes. Amplify’s Technical Onboarding team assigns mCLASS to the organizations that purchased mCLASS, and any student or teacher in those organizations will have access to mCLASS.
If you don’t see mCLASS and you think you should, please contact your administrator.
What is the demo class that shows up in mCLASS?
Every educator with an mCLASS account has a personal demo class they can use to preview mCLASS assessments and classroom reporting. Learn more about mCLASS demo classes here.
How can additional staff members assess students in mCLASS?
Staff who are not classroom teachers, such as reading or curriculum specialists, often need to assess students with mCLASS. There are a few ways to assign these additional staff members to students in mCLASS so they can assess students:
The staff member can create mCLASS Groups with the students they need to assess. This is the recommended method, as it gives the additional staff member access to only the students they need to assess, and it doesn’t affect the students’ class assignments.
The staff member can be assigned as a co-teacher to the students’ classes. This means that the additional staff member would have assessment access to all students in the assigned class.
A class can be created for the staff member with all the students they need to assess. In this case, the students would be in two classes: their original class with their classroom teacher and the additional staff member’s class.