IMPORTANT: Before reviewing the information in this document, you should review Amplify’s technical requirements for enrollment and have an understanding of the information Amplify will need from you so we can best meet your enrollment needs.
This article is intended for enrollment administrators who have worked with Amplify’s Enrollment and Licensing (E&L) team to determine that mCLASS Enrollment is the most appropriate enrollment method for the 2021-2022 school year. It describes the tools Amplify provides for managing your mCLASS enrollment records. Most mCLASS enrollment-related activities are managed via the mCLASS Administration page.
During implementation, your enrollment contact will work with you to determine your ID settings and data sharing policies. Before you assess students with mCLASS products, please ensure all your staff and student information is up to date. In addition, you can use any of the tools described in this document to manage your records at any time of the year.
If you are new to mCLASS, we help you set up all of your enrollment records and provide support so you can begin assessing students and managing your assessment results.
We provide a variety of services to fit your enrollment needs throughout the school year:
Self-Service Enrollment (SSE): a batch enrollment tool with a manual interface for sending enrollment data to Amplify
Auto Self-Service Enrollment (Auto SSE): a batch enrollment tool that automatically sends your enrollment data to Amplify using our secure web service
mCLASS Administration pages: a set of tools for viewing and manually editing enrollment records
Self-Service Enrollment (SSE) is a tool that you can use to import large numbers of student, staff, and class records into the system at the beginning of the school year or any time you need to update a large amount of your enrollment data. With SSE, you can manage and maintain sizeable staff, student, and class rosters by uploading your local enrollment spreadsheets.
If you have high student mobility in your district, you can use SSE to process your enrollment data as often as you need to keep your student records current. Two options are available to update your enrollment records in SSE:
Update & Add is selected by default. This option updates your records and adds new records to your existing roster.
All-In-One Replace completely erases the records in the enrollment system and replaces them with the records in the spreadsheet you upload. Use this method with caution and only if you are absolutely sure you want to delete the records not included in the spreadsheets you are uploading.
Auto Self-Service Enrollment
Auto Self-Service Enrollment (Auto SSE) is a web service that automatically receives your enrollment data via our Secure Landing Zone service, which incorporates both authentication and authorization to keep file transfers secure. Unlike Manual Enrollment on the mCLASS Admin pages and the Self-Service Enrollment (SSE) tools on the SSE page, you can schedule Auto SSE to run at any time without intervention. It adds, updates, or replaces records in the system using your enrollment spreadsheets and reports success or any issues by email.
To use Auto SSE, you must have a verified Amplify account with a user name and password, your account and district must be authorized by Amplify to initiate a transfer and access the Secure Landing Zone, and you must have system-level access privileges.
Two options are available to update your enrollment records with Auto SSE:
Update/Add is selected by default. This option updates your records and adds new records to your existing roster.
All-in-One-Replace completely erases the records in the system and replaces them with the records in the spreadsheets you upload. Important: use this method with caution and only if you are absolutely sure you want to delete records from the system that are not found in the spreadsheets you are currently uploading.
Amplify also offers mCLASS Manual Enrollment, which you can use at any time to add or manage a small number of your enrollment records by entering the information directly into the mCLASS Staff, Students, and Classes pages instead of uploading spreadsheets. Keep in mind that you must also make these changes to your local enrollment spreadsheets to keep them in sync with your records in the system.
You can also use the Administration pages to review your enrollment records to ensure they are accurate.
When you update staff, student, and class records with Manual Enrollment, the information you enter replaces the info currently in the system once you click Save.