Some of these features are only available to educators with system or enrollment permission.
The student profile page displays the student’s details (i.e., name, email, user ID, grade, classes, programs, and organizations). You can generate a QR code or, if Amplify login is activated, a username and password for the student.
If you have System or Enrollment access permission, you can also edit student details from the student’s profile page and add and remove the student’s classes, programs, and organizations.
If you received an error message saying, "Email should be unique," learn how to resolve it here.
If you have System or Enrollment access, you can add and remove single students or multiple students and edit a student’s profile.
If you have Standard access, you can view all students in your classes.
Learn how to generate student usernames and passwords here.
Learn how to generate QR codes for your students here.
How do students get access to programs?
To give a student access to a program, you must have System or Enrollment access. You can add a program to a class if you have a license membership for that program. See Programs and Licenses for more information. You can add a program from the Staff profile page or the Class profile page.
Student demographics
You can share student demographics through the Batch Upload demographics.csv template. Sharing your students’ demographics through Batch Upload is optional.
Standard demographics use the categories and values from the Common Education Data Standards (CEDS) to enable consistent terminology across platforms. The requested student demographics can be seen in the demographics.csv data dictionary.
Rostering students
To roster students, you must have System access.
Click the Students button on the Rosters page to view the list of students you have access to.
Click the + Create new students button.
In the Add Students panel that displays, you can choose which organization to add students to and select whether to add a single student or multiple students.
Add a single student
If you select Single student, the Add Student panel displays. In the fields on this page, enter the student’s first and last name, email, user ID, and grade level.
When you have finished entering the student information, click Save new student at the upper right of the page.
A completion message displays, and the new student record is added. You can then add classes and organizations to the student record.
Add multiple students
If you select Multiple students, the Add Multiple Students panel displays.
A single form for adding a student displays, and you can add more student forms (up to 50 students) by entering a number up to 49 in the field to the right of “Add rows” and clicking +. If you add too many rows, click the Recycle bin icon next to a row to delete it.
For each student form on the Add Multiple Students panel, you must select the school in which to add the student (even if you previously selected a school).
Then enter the student’s name, email, user ID, and grade level.
After filling out the forms for all students, click + Save New Students to save the form and add the new students.
The Add Students panel closes, a completion message displays at the top of the Students list page, and the new students display in the list.
You may need to select a different school from the School list to see the students you added.
You can add classes and organizations to the new students from each student’s profile page.
How to edit students
To edit a student, you must have System or Enrollment access.
Click the Students button on the Rosters page to open the Student list page.
Click the name of the student who you want to edit. This opens the student’s profile page.
In the student’s profile page that displays, you can click the field that you want to edit and enter the new details.
When you edit a field, a green bar appears at the top of the screen with the option to Cancel or Save Updates.
Click Save Updates to save your changes.
From this page, you can also add classes and organizations to the student.
To add classes to a student:
Click the + Add Classes button.
A list of all your active classes displays in a new panel. From this panel, you can search your classes by school, class name, display name, class ID, grade, or subject.
Select the box(es) for the class(es) you want to add.
Click the + Add Classes button. This takes you back to the profile page.
To add the class(es) to the student, click the Save Updates button.
To remove a class from a student, click the Recycle bin icon to the right of the class name.
To add an organization to a student:
Click the + Add Organizations button. This displays a list of all organizations in your district.
Select the boxes for the organization(s) you want to add.
Click the + Add Organizations button.This takes you back to the profile page.
To add the organization(s) to the student, click the Save Updates button.
To remove an organization from a student, click the Recycle bin icon to the right of the organization name.
How to transfer students from one class to another
To transfer a student from one class to another, you must have System or Enrollment access.
Click the Students button on the Rosters page to open the Student list page.
Click the name of the student that you want to transfer. This opens the student’s profile page.
In the student’s profile page that displays, scroll down to the student’s classes. Click the Transfer icon to the right of the class name to open the Transfer student panel.
In the Transfer student panel that displays, select the class that you want to transfer the student to and click the Transfer button.
The student’s profile page displays. A green bar displays at the top of the screen with the option to Cancel or Save Updates.
Click Save Updates to save your changes.
If there are no other classes in your school, the Transfer icon is grayed out.
How to deactivate and reactivate an account
If a student is no longer with your district, you will need to deactivate their account.
To Deactivate an account:
From the student’s profile page:
Click on the drop-down menu that says Active.
Select Deactivated.
A pop-up displays, click Deactivate Student to confirm.
Click Save Updates to save your changes.
To Reactivate an account:
If a staff member or student returns to the district or was accidentally deactivated, you will need to reactivate their account.
From the student’s profile page:
Click on the drop-down menu that says Deactivated.
Select Active.
A pop-up displays prompting you to choose the staff member’s or student’s organization. Choose the organization and click Activate Staff or Activate Student.
Click Save Updates to save your changes.
Note: If you need to add the staff or student to multiple schools, you can do that by adding them to additional organizations after the initial reactivation is complete.