The Staff profile page displays the staff member’s details (i.e., name, email, user ID, classes, programs, organizations, and permissions). You can generate a username and password for the staff member if Amplify Login is activated.
Only staff with System or Enrollment access permissions can access staff profiles.
If you received an error message saying, "Email should be unique," learn how to resolve it here.
How do I change another staff member's permissions?
If you have System access permissions, you can change another staff member’s access permissions.
How do teachers/staff/instructional leads get access to programs?
To give a staff member access to a program, you must have System or Enrollment access. You can add a program to a class if you have a license membership for that program. From both the Staff profile page and Class profile page, you can add a program. See How to add programs to classes for more information.
How do teachers log in after they have an account?
All enrolled staff will have Standard access to their classes and students. Your district IT has set up a specific login method for your district. Please contact your district if you are unsure which login method your district uses. Please see Amplify Login options.
How do I set a staff member’s password?
Staff members can set their own Amplify passwords. Click here for more details on Amplify Login.
Note: For security purposes, each staff member can only set their own password. If you have System access or Enrollment permissions, you can make a request for staff members to set or reset their passwords from the Staff list page or from a staff member’s Staff profile page). The request for the staff member to sign in and set their password will be sent to the staff member’s email inbox.
To request a password for one staff member:
From the staff member’s profile page:
Click Login options.
The Login Options panel displays.
Click Copy to copy the login link or Reset password to send an email to the staff member to reset their password.
To request passwords for multiple staff members:
From the Staff list page, select the box(es) for the staff member(s) whose password(s) you want to set (or reset). Click Actions. A drop-down menu displays.
Select Send login link. A confirmation pop-up displays.
Click Yes to confirm sending the login link to the selected staff members, or click No to cancel.
How to edit staff members
To edit a staff member, you must have System or Enrollment access. To change permissions for a staff member, you must have System access.
Click the Staff button on the Rosters page to open the Staff list page.
Click the name of the staff member who you want to edit. The staff member’s profile page displays.
In the staff member’s profile page, you can click the field that you want to edit and enter the new details.
When you edit a field, a green bar displays at the top of the screen with the option to Cancel or Save Updates.
Click Save Updates to save your changes.
From this page, you can also add classes, programs, staff, and organizations to the staff member. You can also edit the staff member’s permissions if you have System access.
To add classes to a staff member:
Click the + Add classes button. A list of all your active classes displays.
A list of all your active classes displays in a new panel. From this panel, you can search your classes by school, class name, display name, class ID, grade, or subject.
Select the box(es) for the class(es) you want to add.
Click → Next to set the role of the educator in each class individually.
Learn more about Primary Teachers and Co-teachers here.
You can also apply the same class role to all selected classes by clicking the box and choosing the role.
Click → Next to return to the staff member's profile page.
Click Save updates to save your changes.
To remove a class from a staff member, click the Recycle bin icon to the right of the class’s name.
To edit the staff member’s role in the class:
Click the Pencil icon to the right of the class name to display the role drop-down menu.
Select the staff member’s class role.
Click Save Updates.
To add a program to a staff member:
Tap the + Add programs button. Under “License Name,” click > to display a list of all programs that you have a license for.
Select the program(s) you want to add and then click → Next to return to the profile page.
Click Save updates to save your changes.
To remove a program from a staff member, click the Recycle bin icon to the right of the program name.
To add an organization to a staff member:
Click the + Add Organizations button. A list of all organizations in your district displays.
Select the box(es) for the organization(s) you want to add and then click → Next to return to the profile page.
Click Save updates to save your changes.
To remove an organization from a staff member, click the Recycle bin icon to the right of the organization name.
To edit the staff member’s role in the organization:
Click the Pencil icon to the right of the organization name on the Staff profile page to display the role drop-down menu.
Select the staff member’s role.
Click Save Updates.
To change a staff member’s permissions (System access only):
In the Permissions section,
select the organization you want the staff member to have access in. The organizations the staff member belongs to are available in this section.
You can select:
A district - this gives staff permissions to all the schools in the district
One or multiple schools
None - this removes all permissions for the staff member in the organization
Standard access cannot be removed from a staff member.
Click Save Updates.
The changes you make are reflected on this page and on the Staff list.
How to deactivate and reactivate an account
If a student or staff member or student is no longer with your district, you will need to deactivate their account.
To Deactivate an account:
From the staff member’s profile page or the student’s profile page:
Click on the drop-down menu that says Active.
Select Deactivated.
A pop-up displays, click Deactivate Staff to confirm.
Click Save Updates to save your changes.
If a staff member or student returns to the district or was accidentally deactivated, you will need to reactivate their account.
To Reactivate an account:
From the staff member’s profile page,
Click on the drop-down menu that says Deactivated.
Select Active.
A pop-up displays prompting you to choose the staff member’s or student’s organization. Choose the organization and click Activate Staff.
Click Save Updates to save your changes.
If you need to add the staff or student to multiple schools, you can do that by adding them to additional organizations after the initial reactivation is complete.